Valid Unit-Division-Organization (U-D-O) Combinations

1. When should I stop using the invalid U-D-O combinations?

2. Should I do anything to clean up balances on my unit’s invalid U-D-O combinations?

3. When will the invalid U-D-O combinations be deleted from the system?

4. What is a cross validation rule?

5. Why can I still use an invalid U-D-O or general ledger string combination if it is listed as a CVR?


Valid Unit Division Organization (U-D-O) Combinations

1. When should I stop using the invalid U-D-O combinations?

You should immediately begin using only the approved, valid U-D-O combinations. If you believe a UDO combination is valid but is not on the list, please reach out to your unit’s business manager through your Chancellor’s Office or Central Unit rep. Requests for new UDOs can be sent to the Chart of Accounts team at coa@finance.rutgers.edu.

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2. Should I do anything to clean up balances on my unit’s invalid U-D-O combinations?

If you know the COA segment values where the balances should be reflected within your Unit, go ahead and make those adjustments via journal entries.

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3. When will the invalid U-D-O combinations be deleted from the system?

It will take time for the University Controller’s Office to delete, or “end date” invalid U-D-O combinations. We need to ensure there are no balances, encumbrances, charging instructions and interfaces associated with all 10 segments of the complete general ledger string.

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4. What is a cross validation rule?

A cross validation rule, or “CVR” is a system rule that is put in place to prevent invalid U-D-O and general ledger string combinations for all 10 segments from being created and used. A list of current cross validation rules for the financial system is posted on the University Controller’s Office website.

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5. Why can I still use an invalid U-D-O or general ledger string combination if it is listed as a CVR?

We are asking units to only use valid U-D-O combinations, and to discontinue using invalid U-D-O combinations as this will reduce the number of chart of accounts combinations to a more manageable and valid quantity. With fewer accounts to manage, we expect to have a smaller number of errors and reconciliations to perform.

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