Oracle Cloud Release 12

Dear Rutgers Colleagues,

We  successfully upgraded to Oracle Cloud Release 12. You may resume using the financial management system and RU Marketplace. This upgrade will not have a significant impact on how staff and faculty use the financial management and expense report management functions. However, certain modules and processes are different. The R12 changes guide highlights the changes with the most direct impact on your workflow, including:

  • Module terminology
  • Menus and navigation
  • How currency data is exported to Excel from Projects, Contracts, and Awards modules
  • Spreadsheet uploads for general ledger journals and Project adjustments

You may notice the system runs slowly the first time you access some screens. This performance issue will resolve itself as the system re-stores the information on your computer.

Known Issues

Issue

What We Are Doing

What You Need to Do

RESOLVED

Financial Management: Some users have reported they do not have access to the Projects “Capture Cost” functionality.

 

The Project financial tile search function was not working correctly.

 

This has been resolved.

 

Follow the instructions on how to install version 4.5 of the ADFdi add-in, which are posted on the Controller’s website.

 

No further action is required.

RESOLVED

Expense Reports: The upgrade created an email notification regarding a payment being made against a canceled travel advance.

 

This has been resolved.

 

No action is required.

UPDATED
Financial Management: When users export journal entry lines the Account column has “SegmentValueDescription” appended to end of the code combination.

 

We are working with Oracle on a solution. We will notify you when this has been resolved.

 

Use Excel functionality to find and replace with a blank value to delete the “SegmentValueDescription” text from the spreadsheet.

 

We expect to have this resolved in November 2017.

Projects Module: Parameters are not working for BI reports RU PJ 013, RU PJ 015 and RU PJ 060.

We have identified the root cause and are implementing a solution. We will notify you when this has been resolved.

Option 1: Modify the first parameter for each report – Business Unit (013), Award (015), or Project Manager (060) – then you can modify other parameters as necessary.

 

Option 2: Refer to Oracle screens for Project revenue and cost data.

Projects Module: The ADF Desktop Integration (ADFdi) template used in the Projects module and General Ledger module does not function correctly for the Capture Costs functions (formerly Create Non-Labor Expenditure Batch) in the Manage Project Costs (formerly Manage Expenditure Items) module.

We are working with Oracle on a solution. We will notify you when this has been resolved.

Follow the instructions on how to install version 4.5 of the ADFdi add-in, which are posted on the Controller’s website.

 

We expect to have this resolved in November 2017.

Project Requisitions: Budgetary controls for Projects is not allowing over-spending on the budgeted Project amount.

We are testing a solution for this issue. We will notify you when this has been resolved.

No action is required. You may not be able to complete the requisition in RU Marketplace if it exceeds the Project budget.

Financial Management: The notifications icon (bell) displays an incorrect number of tasks that require action.

We are working with Oracle on a solution. We will notify you when this has been resolved.

Click the notifications icon, then click “More details” to see how many tasks require action.

Projects Module: When exporting transactions from Manage Projects Costs, Contracts, or Awards into Excel, columns with a dollar value now also have “USD” at the end.

We are working with Oracle on a solution. We will notify you when this has been resolved.

Follow the instructions included in the Oracle Cloud Release 12 guide, which is posted on the Controller’s website.

Expense Reports: The upgrade created an “Action Required” notification in the system on some expense reports that have been processed already.

We are testing a solution for this issue. We will notify you when this has been resolved.

No action is required. Disregard the system notification if the expense report has been processed already.

If you have questions about the upgrade, please contact the support team at finance_helpcenter@finance.rutgers.edu.