Processing Employee Charging Instructions Reallocations Effective July 1, 2018

Dear Rutgers Colleagues,

Effective July 1, 2018, the PeopleSoft system will not allow users to create employee charging instructions (ECIs) that are in violation of cross validation rules (CVRs). The following steps will occur automatically in PeopleSoft or Oracle to correct prior fiscal year reallocations that have earnings that violate the CVRs.

  • General Ledger (GL) – the process will override the credit with the department default chart string. The ECI-CVR Pagelet includes a link to a new report Reallocations Remapped to Dept Default that details reallocated GL lines by displaying the employee ID, pay end date, earning code, original invalid code combination charged, department default chart string being credited and earnings amount. The report can also be accessed from the PeopleSoft main menu (Main Menu>Rutgers Reports>Commitment Accounting>Reallocations Remap to Default). The report can be run by the Reporting Relation Code or Department ID for a specific period of time. It will only populate reallocations that have been remapped, or it will indicate “No data found for this criteria.”

  • Sponsored Project – All related reallocations, regardless of the effective date, will follow the sub-ledger accounting rules which were activated as of May 31, 2018. The credit will be applied to the accounting values on the project at the time of the reallocation.

  • Non-Sponsored Project –  All related reallocations, regardless of the effective date, will follow the sub-ledger accounting rules which were activated as of May 31, 2018. The credit will be applied to the Business Line and Location from the ECI being reversed; and the Unit, Division, Organization and Fund Type of the project at the time of the reallocation.

If the reversals are against Non-Sponsored projects that violate a Business Line CVR during the accounting process in Oracle, then the transaction will need to be fixed by the University Controller’s Office (UCO) to correct the Business Line based on the Project set up.

Questions?

If you have questions about the cross validation rules, please contact the Financial Management help desk at (848 445-2100 or finance_helpcenter@finance.rutgers.edu.

If you have questions regarding reallocations, please contact Payroll Services at 848-445-2113 or payroll@payroll.rutgers.edu.

 

Regards,

 

Stephen Roga

Associate Controller

Payroll Services